Office Relocation Checklist: How to Move Your Business Without Downtime

By Motus Rentals Team · 2026-06-26 · 8 min read

A step-by-step office move plan used by the Motus commercial team to relocate businesses of every size — with zero downtime.

Office Moves Are 90% Planning, 10% Lifting

The average unplanned office move costs a business £4,000–£12,000 in lost productivity. A planned one? Zero downtime. Here's the exact checklist our commercial team uses.

8 Weeks Before

• Confirm new lease and access dates

• Nominate an internal move manager

• Get 3 removal quotes (make sure they include IT-safe handling and reassembly)

• Notify staff, clients, suppliers, HMRC and Companies House

4 Weeks Before

• Book Motus for a weekend or evening slot to avoid downtime

• Order new signage, business cards and stationery

• Arrange broadband and phone-line install at the new office (BT can take 3–5 weeks)

• Purge — the average office moves 40% more than it needs to

1 Week Before

• Label every desk, monitor, filing cabinet and box with a colour + room code

• Back up all servers and workstations

• Photograph cable setups behind each desk

• Confirm parking and lift access at both ends

Move Day (Usually Saturday)

• Motus arrives 07:30 with dedicated commercial crew

• IT equipment moved last, unloaded first — plug-and-play ready by Monday 08:00

• Desks, chairs and storage reassembled on placement

• Sign-off walk-through with your move manager

Typical Office Move Costs

| Office size | Weekend price | | --- | --- | | Up to 10 desks | £650 – £950 | | 10–25 desks | £1,100 – £1,850 | | 25–50 desks | £2,000 – £3,500 | | 50+ desks | Custom quote |

Includes 4–6 person crew, protective floor coverings, IT-safe crates, reassembly and £25k goods-in-transit cover.

Get Your Office Move Quote

📞 0333 054 0441 or [request a commercial quote →](/moves)